Job Description

School Secretary K-8 Charter School

Location: Plainfield, NJ (Nearby cities include Scotch Plains NJ 07076, South Plainfield NJ 07080, Westfield NJ 07090, Edison NJ 08817 and 08837, and Metuchen NJ 08840, offering convenient access for commuting candidates.) Employment Type: Full-Time Start Date: 20252026 School Year Compensation: $20 to $25 per hour

Join Focused Staffing Group and Make a Lasting Impact in Education!

Are you an organized, dependable professional looking for a school secretary job in New Jersey? Join Focused Staffing Group, where we don't just fill positions we transform lives.

We're seeking a dedicated School Secretary / Administrative Assistant to support a dynamic K8 public charter school in Plainfield, NJ. In this full-time role, you'll ensure smooth office operations, manage communication, and help create a welcoming environment for students, families, and staff.

At Focused Staffing Group, we specialize in connecting passionate professionals with meaningful roles in education and behavioral health. If you're eager to make a difference in your community and grow your career, we want to hear from you!

Want to love what you do? Let's make it happen! Check out our candidates' success stories!

Position Overview

As the School Secretary, you'll serve as the heartbeat of the school keeping things running efficiently while supporting teachers, administrators, and students. This position is ideal for someone who is detail-oriented, proactive, and thrives in a fast-paced, people-centered environment.

Key Responsibilities

• Serve as the first point of contact for parents, students, and visitors managing calls, emails, and in-person inquiries with professionalism.
• Maintain attendance records, student files, and parent communications using the school's information system.
• Manage daily office operations mail, supplies, forms, and scheduling.
• Assist with school event coordination, including communication and setup for assemblies, parent meetings, and celebrations.
• Support student enrollment and registration by collecting and organizing required documentation.
• Help with meal program logistics (breakfast, lunch, and snacks).
• Collaborate with teachers and staff to ensure the office operates smoothly and efficiently.
• Perform additional administrative tasks as assigned by school leadership.

Qualifications

High school diploma or equivalent (college coursework preferred) Minimum 1 year of experience in an office, administrative, or school secretary role Strong computer skills (Microsoft Office, Google Workspace, data entry systems) Excellent verbal and written communication; bilingual (English/Spanish) a plus Highly organized, detail-oriented, and dependable Positive attitude with a professional and welcoming demeanor Ability to multitask and maintain confidentiality Must pass a criminal background check and TB screening

Why Join Focused Staffing Group?

Be part of a mission-driven organization connecting skilled professionals to schools that need them most. Enjoy competitive pay and benefits that recognize your hard work. Gain access to ongoing support and career development opportunities. Experience the fulfillment of helping students and families thrive every day.

Join Focused Staffing Group where your talents help build brighter futures, one student at a time.

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