Job Description
Position Type: Secretarial/Clerical/Secretary
Date Posted: 7/15/2026
Location: Trinity High School
School Secretary/Administrative Assistant Part-Time (4 hours per weekday)
City & State: Camp Hill, PA
School: Trinity High School
Payroll Grade: 10 FLSA Status: Non-exempt
Position Description: - The school secretary works in the administrative office of the high school and is responsible for performing daily clerical work. The job description of a school secretary involves interacting with students and parents, tracking attendance records, mailing school forms, and managing the school calendar.
- A school secretary answers the office phone and transfers calls as necessary, processes tuition payments, maintains student records, welcomes school visitors, and handles any day-to-day clerical needs required by the school.
Essential Duties and Responsibilities of a School Secretary: - Answer the telephone and address caller questions and concerns.
- Transfers calls to the proper individual and/or department as needed.
- Mails student report cards, school brochures, and other necessary forms.
- Welcomes visitors to the school and provides directions around the building as needed.
- Prepares and contributes to the school bulletin or newsletter.
- Assists in designing and drawing up promotional and informational materials for parents.
- Provides students with tardy slips.
- Maintains records of student absences.
- Accepts and processes tuition and school lunch payments from parents.
- Makes bank deposits.
- Sorts and distributes mail delivered to the school office.
- Contacts parents in the event of student illness or behavioral issues.
- Maintains student records and files.
- Uses a computer database or filing system to update records as necessary.
- Manages and updates the school calendar.
- Provides administrative support to the principal or other upper-level administrators as needed.
- Takes dictation and transcribes documents.
- Attends office meetings and takes minutes.
- Distributes paychecks to school staff.
Required Knowledge, Skills, Attributes, and Abilities: - Demonstrates strong interpersonal skills.
- Maintains a professional and friendly demeanor.
- Possesses excellent organizational skills.
- Manages time and multi-tasks effectively.
- Works well with a variety of students, administrators, and parents.
- Remains polite and calm when dealing with troublesome students or frustrated parents.
- Possesses basic computer skills and knowledge of Microsoft Office and Google Workspace applications. Familiarity with budget and publishing software such as Quicken, Canva, or Adobe is a bonus.
- Demonstrates the ability to think creatively.
- Demonstrates strong writing and editing abilities.
- Possesses excellent telephone etiquette.
- Communicates clearly and effectively.
- Handles confidential student records in a responsible fashion.
- Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, printers, and scanners.
Education and Experience Qualifications: - High school diploma, GED, or equivalent is required.
- Must be 21 years of age or older.
- An associate's degree or a bachelor's degree is recommended, especially in the fields of business, administration, communications, or customer service.
- Previous work experience in an office setting is highly preferred.
Work Environment: - The majority of working hours will be spent in a sedentary office setting.
- Light physical activity such as walking, standing, and lifting up to approximately 10 pounds is required on a daily basis.
- Must be able to stay in one area and work quietly for long periods of time.
- May require some local travel to complete office errands.
Job Tags
Part time, Work experience placement, Work at office, Local area, Weekday work